Position Summary

Job Summary: The Publishing Operations Assistant is a nonexempt, full-time (forty hours/week) position. It requires physical presence in Graywolf’s Minneapolis office Monday–Friday.

This position provides critical operations support to Graywolf’s publishing team and serves as administrative assistant to the office. 

The salary for this position is $40,000-$45,000 annually, depending on experience. Compensation includes paid time off; health and dental insurance, as well as short-term disability, long-term disability, and life insurance with all employee premiums paid 100 percent by Graywolf; paid parental leave; and a fully subsidized transit pass. Graywolf employees are eligible for retirement benefits after one year of service. Start date for this position is April 2026.

Direct Supervisor: Director of Sales and Operations 

Regular Job Duties (will vary based on season, assigned tasks, and evolving staff capacity)

Publishing Operations

· Enter and maintain title metadata, catalog copy, and other key publishing data in FSG’s Biblio data management system and Graywolf’s Title Management system. 

· Assist remote editorial staff with in-office tasks, including printing manuscripts for transmittal, binding manuscripts for blurb requests, organizing archival materials, and other materials/support as needed. 

· Support Graywolf Lab by posting content, processing invoices, troubleshooting website issues, editing transcriptions, and other tasks as assigned. 

· Lead literary award submission process with support from marketing and editorial departments.

· Register books with Copyright Office and Cataloging-in-Publication program.

· Help maintain central files and archives. 

· Check prose ebook files as needed.

· Organize and send comp copy mailings. 

· Fill individual customer orders.

· Assist sales and marketing associate with office stock coordination.

· Maintain author photo files

· Other publishing operations tasks, as needed.

Administrative

· Occupy reception desk to receive deliveries and greet visitors.

· Handle all incoming and outgoing mail, UPS, and courier deliveries. 

· Assist with and coordinate development mailings and materials as needed.

· Log checks received and take deposits to bank. 

· Maintain office supplies. 

· Manage general Graywolf email account (aka wolves account).

· Contribute to the smooth running of Graywolf’s offices, including office and kitchen machines.

· Other related administrative duties, as needed.

Required Experience, Skills, Knowledge, and Abilities

· Must reside in the Twin Cities area of Minnesota or be willing to relocate. This is not a hybrid position. 

· Ability to work flexibly with a hybrid team.

· High degree of accuracy in data entry. 

· Excellent organizational skills, keen attention to details and deadlines, and the ability to prioritize tasks and manage a varied task list. 

· Strong written and verbal communication skills.

· Familiarity and comfort working with Mac OS, Microsoft Office suite (including Teams), database systems, and other basic office technology. 

· Interest in contemporary literature and independent publishing.

Preferred Experience, Skills, Knowledge, and Abilities

· Prior experience working in an office setting. 

· Familiarity with WordPress, Submittable, or other website/content publishing systems.

· Previous experience working with contact databases and data entry.

To Apply

To apply, please upload the materials requested below. Applications will be accepted up to the initial deadline of 11:59 PM PST on Friday, March 13, with further applications possibly accepted on a rolling basis until the position is filled. Any questions about the position can be directed to oneil@graywolfpress.org. No phone calls please. All applicants will be notified via Submittable as soon as the position is filled.

Please submit the following application materials via Submittable:

· Cover letter 

· Resume

Graywolf Press is an equal opportunity employer committed to diversity. We welcome and encourage applicants of all races, ethnicities, gender and sexual identities, and disability statuses. To request an accommodation in the hiring process, please email access@graywolfpress.org.